Privacy Notice

Updated 3 February 2025

We take a proactive approach to user privacy and ensure the necessary steps are taken to protect it. This website complies with the General Data Protection Regulation 2016/679 (EU).

Data Controllers and Processors

ITMA Services NV and ITMA Services Pte Ltd jointly control your personal data and employ vendors for services, with appropriate data processing agreements in place.

Purposes for Collecting Your Data
  • Registration and service processing
  • Communication and updates about your requests or participation
  • Marketing (with consent or legitimate interest)
  • Improving user experience and platform functionality
  • Cookie-based technical improvements
  • Fulfilling legal obligations
Type of Data Collected

Data you provide: e.g., contact info during registration.

Automatically collected data: IP, browser, usage behavior via cookies. See cookie settings for details.

User Accounts

Registered user accounts help manage services and support requests, improve your experience, and notify you of service developments.

Data Storage

Data is stored up to 10 years for attendees and up to 4 years for inactive prospects. After that, it's deleted.

Security

Your data is kept on secure servers accessible only by authorized personnel. All form submissions are made at your own risk.

Sharing Personal Data
  • No data sharing with sponsors or partners without consent
  • Disclosed to third parties only for service provision, legal requirements, or business transfer
  • International transfers follow GDPR safeguards
Your Data Protection Rights
  • Access, correction, deletion, limitation, and data portability
  • Withdraw consent and object to marketing
  • Contact: [email protected]
Jurisdiction

This notice is governed by Belgian law. Disputes fall under the jurisdiction of Belgian courts.

Changes to This Privacy Notice

We may update this notice occasionally. Continued use implies acceptance. Check this page regularly.

Contact

Email: [email protected]
Address: Amber Building, Hermes Avenue 7, 1831 Machelen, Belgium